Depending upon the size of business, there might be just one employee or thousands of them. There may also be other daily wage workers and part-time employees working in the business. All of these employees come to work, take lunch breaks, come in late or take leave etc. So, there is a lot of data to keep track of, and it is almost next to impossible for humans to do so without a large amount of time and work put in. Therefore, the need for Attendance Management Systems is of utmost importance.
What exactly is an Attendance Management System?
An Attendance Management System or Attendance Software is a way to keep track of all data related to the working hours of an employee. Different employees are paid on a different basis; some are paid for the number of days they work, some for the number of hours they work, etc. Keeping track of all these numbers is tedious work, but an Attendance Management System makes it a lot easier. The time the employees come to work, the time they leave work, all of the leaves and breaks they take are all recorded automatically by the attendance software using body metric systems or other ways.
Why is it needed?
Attendance Management Software Systems are essential for some different reasons:
It simplifies attendance management – Like mentioned in the above paragraphs, attendance management is a very long and tedious process. It takes up a lot of unnecessary manpower and time. Having an attendance software system automates most of the simple but long procedures thereby saving a lot of money, time and other resources.
Removes Errors – Since a lot of employees are paid on an hourly or daily basis, it is important to know the number of days or hours they have worked correctly. If there is any mistake in recording such data, it will lead to overpayment, a loss for the company or underpayment, which could lead to souring of employee-employer relations. Attendance software helps in removing such errors.
Helps keep track of salaried employees – Salaried employees are much more difficult to track than those who work for wages, but with the help of Attendance Management Systems, it is possible to keep track of them quite easily. Employees can upload their working details from wherever they are using cloud services so that they can be paid overtime payment in case it becomes necessary.
Helps study employee behavior – When you are constantly tracking the attendance of employees, it also helps in understanding their behavior. Employees who display great behavior can be rewarded with bonuses and other benefits to motivate them further.
Most of the Time and Attendance software systems available currently integrate well it payroll systems. Since pay is directly related to the number of hours or days of work done, the wages to be paid are automatically calculated by the cloud payroll software India using the data from the attendance software. Use of HR software (Click Here to know more) in India is still in nascent stages, but the faster people adapt attendance software, the better it is for business.